epic-deploy.energy-base.org | Last updated: July 2026
With this privacy policy, we inform you which personal data we process, how, where and for what purpose, especially in connection with the EPIC Deploy website (epic-deploy.energy-base.org) and the registration services offered through it. We also inform you about the rights of persons whose data we process.
This website is subject to Swiss data protection law, in particular the revised Federal Act on Data Protection (FADP), and to the EU General Data Protection Regulation (GDPR) where applicable. The European Commission acknowledges that Swiss data protection law guarantees adequate data protection.
Contact information
EPIC Deploy is hosted and managed by BASE Foundation (Stiftung BASE):
BASE Foundation (Stiftung BASE)
Elisabethenstrasse 22
4051 Basel, Switzerland
info@energy-base.org
www.energy-base.org
BASE Foundation is the data controller for all personal data collected through this website. MASE (Italy’s Ministry of the Environment and Energy Security) and UNEP are co-promoters of the EPIC Deploy initiative. Where data is shared with these organisations in connection with the management of the call for proposals or the programme, this is noted below.
Processing of personal data
Legal basis
We process personal data in accordance with Swiss data protection law (the revised Federal Act on Data Protection, FADP) and the EU General Data Protection Regulation (GDPR). We process personal data only where at least one of the following legal bases applies:
— Consent (Art. 6 para. 1 lit. a GDPR)
— Performance of a contract to which the individual is party (Art. 6 para. 1 lit. b GDPR)
— Protection of vital interests (Art. 6 para. 1 lit. d GDPR)
— Performance of a task in the public interest (Art. 6 para. 1 lit. e GDPR)
— Legitimate interests pursued by BASE, where these are not overridden by the interests or rights of the individuals concerned (Art. 6 para. 1 lit. f GDPR)
Nature, scope and purpose
We process personal data only to the extent necessary to provide our services and to operate this website in a reliable and user-friendly manner. Personal data no longer required for its original purpose is anonymised or deleted.
This website collects personal data through the following specific activities:
Call for proposals — registration
When you register your interest in the EPIC Deploy Open Call for Proposals, we collect your name, email address, organisation, country, and stakeholder type. This data is used to share with you the application guidelines and materials, and to communicate with you about your application and relevant EPIC Deploy updates.
Legal basis: your consent, provided when you agree to receive communications from the EPIC team (question 6 of the registration form). You may withdraw your consent and unsubscribe at any time by contacting info@energy-base.org.
Retention: for the duration of the EPIC Deploy project plus seven years, or longer where required by an applicable grant or funding agreement. Your data will be deleted promptly if you withdraw your consent.
Registration data may be shared with MASE and UNEP as co-promoters of the initiative, where necessary for the management of the call for proposals.
Webinar registration
When you register for an EPIC Deploy webinar or online event, we collect your name, email address, and organisation (where provided). This data is used only to send you joining instructions, a confirmation email, and the webinar recording and presentations after the event.
Legal basis: your consent, provided when you complete the registration form.
Retention: for the duration of the EPIC Deploy project plus seven years, or longer where required by an applicable grant or funding agreement.
Processing of personal data by third parties, also abroad
We use the following third-party services to operate this website and manage registrations:
Microsoft Forms (Microsoft 365): used to collect registration data. Microsoft acts as a data processor on behalf of BASE under a formal Data Processing Agreement. Data may be transferred to the United States under the EU–US Data Privacy Framework and Standard Contractual Clauses.
Google Workspace: used to store and manage registration data, correspondence, and webinar recordings. Google acts as a data processor on behalf of BASE under a Data Processing Agreement, in compliance with GDPR and FADP requirements. Data may be transferred to the United States under the EU–US Data Privacy Framework and Standard Contractual Clauses.
Data is not shared with any other third parties for commercial or marketing purposes.
Rights of data subjects
You have the following rights in relation to your personal data:
• The right to access the personal data we hold about you.
• The right to request correction of inaccurate data.
• The right to request deletion of your data (‘right to be forgotten’).
• The right to withdraw consent at any time, with effect for the future, where processing is based on consent.
• The right to object to processing based on legitimate interest.
• The right to lodge a complaint with a supervisory authority — in Switzerland, the Federal Data Protection and Information Commissioner (FDPIC) at www.fdpic.ch, or your national data protection authority if you are located in the EU.
To exercise any of these rights, please contact us at info@energy-base.org. We will respond within 30 days.
In the event of a data breach, BASE will notify the relevant supervisory authority within 72 hours where required by law.
Data security
Access to this website uses transport encryption (SSL/TLS, HTTPS). We apply appropriate technical and organisational measures to ensure data security and protect personal data. However, no data transmission over the internet can be guaranteed as fully secure.
Cookies and analytics
Cookies
This website uses cookies — small text files stored in your browser. When you first visit this website, a cookie consent banner will ask for your permission before any non-essential cookies are set. You can manage or withdraw your cookie preferences at any time through the cookie settings on this website.
Analytics
This website uses Google Analytics to collect anonymised data about how visitors use the site, such as pages visited and time spent. This helps us improve our content. No personally identifiable information is collected through Google Analytics — your IP address is anonymised before it is stored.
Legal basis: legitimate interest. Analytics data does not identify you personally.
Retention: 26 months (Google Analytics standard retention period).
You can manage analytics cookies via the cookie consent banner on this website, or opt out at any time through your browser settings.
Final provisions
This privacy policy applies to the EPIC Deploy website (epic-deploy.energy-base.org). For BASE Foundation’s full privacy notice covering all its activities and websites, please visit energy-base.org/privacy.
We may update this privacy policy from time to time. The date of the most recent update is shown at the top of this page. Material changes will be communicated to registered users by email where possible.
EPIC Deploy is hosted by BASE Foundation | Elisabethenstrasse 22, 4051 Basel, Switzerland | info@energy-base.org